Your ACIS Registration Fee includes Basic Protection coverage (see below), of which certain portions are underwritten by The Insurance Company of the State of Pennsylvania (AIG), under policy GLB9111595. This protection is automatically in force during your ACIS tour.
The 2009 Ultimate Protection Plan allows you to cancel for any reason up to the day of departure and receive a cash refund. In addition to the cash refund, the deductible amount on any participant's cancellation will be returned to them in the form of an ACIS Travel Credit Voucher, good for use on a future trip with ACIS.
Choose a Protection Plan
Insurance and Refund Policy |
Rate |
|
Ultimate |
MOST ENHANCED medical cancellation refund policy. Plus health coverage, program cancellation/interruption, baggage delay/loss and travel delay protection while on tour. |
$25 per day ($500 maximum)† The Ultimate Protection Plan must be purchased by the Full Payment Deadline. |
Comprehensive |
ENHANCED health coverage, program cancellation/interruption, baggage delay/loss and travel delay protection while on tour. Plus medical cancellation refund policy. |
$15 per day ($300 maximum)** The Comprehensive Protection Plan must be purchased no later than 65 days prior to departure. |
Basic |
STANDARD health coverage, program cancellation/interruption, and travel delay protection while on tour. |
Included in Registration Fee |
†Capped at $500/$300 not including the surcharge for participants age 66+. Plan must be purchased for the entirety of the tour, including departure and return dates.
Refund Policies
Should you have to cancel for a non-insured reason, our refund policy is outlined below. We can only process cancellations upon receipt of a cancellation letter and the return of any airline tickets that have been issued on your behalf. Any refund that you are owed will be sent within 45 days of receipt of your cancellation letter. ACIS recommends the Ultimate Protection Plan that allows you to cancel anytime up to your day of departure for any reason and receive a cash refund.
| # of Days Prior to Departure |
Ultimate Protection Plan Cancellation Refund: |
Comprehensive Protection Plan Cancellation Refund: |
Basic Protection Plan Cancellation Refund: |
| 130+ days | All payments less $95 Registration Fee*
|
All payments less $150 and $95 Registration Fee* |
All payments less $150 and $95 Registration Fee* |
| 129 to 90 days | All payments less $250 and $95 Registration Fee* |
All payments less $250 and $95 Registration Fee* |
|
| 89 to 65 days | All payments less $475 and $95 Registration Fee* |
All payments less $475 and $95 Registration Fee* |
|
| 64 to 30 days | All payments less $300 Travel Credit Voucher, and $95 Registration Fee* |
All payments less $900, and $95 Registration Fee* |
All payments less $900, and $95 Registration Fee* |
| 29 to 15 days | All payments less $500 Travel Credit Voucher, and $95 Registration Fee* |
No refund | No refund |
| 14 days or less | All payments less $700 Travel Credit Voucher, and $95 Registration Fee* |
* The $95 Registration Fee, Comprehensive Protection Plan Fee, Ultimate Protection Plan Fee and any visa fees are non-refundable and non-transferable. Non-refundable fees also include, but are not limited to, ACIS Travel Credit Voucher credits, late fees and cancelled check fees. ACIS Travel Credit Vouchers are transferable, are not redeemable for cash and expire December 31, 2010. Please contact ACIS for more details.
Cancellation Notes
There is no provision for refunds for meals, accommodations or transportation, including flight costs or activities missed by participants, for reasons of absence once the program has started. Minor alterations in programs will not result in refunds. Registration materials are not sent to participants who cancel from the program. If a participant elects to obtain a refund, that refund shall be ACIS' sole responsibility to participants and parents/legal guardians. All cancellations must be submitted in writing to ACIS' Boston Headquarters: 343 Congress Street, Suite 3100, Boston, MA 02210.
Reinstatement Fees
Cancelled participants who request to be reinstated must send full payments, including a $175 Reinstatement Fee (plus any additional airline charges), in the form of a cashier's check, along with a written request to be reinstated. Reinstatements are subject to airline and hotel availability.
Protection Plan Details
Plan Type |
Health Protection Includes 24 hour medical assistance, consultation, monitoring and emergency evacuation where deemed necessary by AIG Assist. |
Medical Cancellation Medical and other cancellation reasons as stated below. |
Medical Interruption Medical and other interruption reasons as stated below. |
Baggage Delay/Loss |
Travel Delay Protection |
Ultimate Protection Plan |
Coverage up to $15,000. No deductible for all participants regardless of age. ACIS will pay up to $1,500 for an immediate family member to travel to the trip destination in the event that a participant under age 24 is hospitalized for more than 48 hrs. or more than 1 week if age 24 or older. |
For all Participants: Full refund except for the $95 Registration Fee plus the price of the Ultimate Protection Plan. |
Up to $1,500 toward the cost of a one-way economy ticket to the United States.. |
If bags are lost or delayed for more than 24 hours, ACIS will pay $50 for emergency purposes. If bags are stolen or lost, up to $1,000 will be reimbursed by ACIS if a signed police or airline report accompanies the claim. No deductible applies. Up to $200 for loss of photographic or electronic equipment. |
If your trip is delayed 12 or more hours, up to $250 traveling expenses will be reimbursed by ACIS. |
Compre- |
Coverage up to $10,000. No deductible for all participants regardless of age. ACIS will pay up to $1,000 for an immediate family member to travel to the trip destination in the event that a participant under age 24 is hospitalized for more than 48 hrs. or more than 1 week if age 24 or older. |
For all Participants: Full refund except for the $95 Registration Fee plus the price of the Comprehensive Protection Plan. |
Up to $1,000 toward the cost of a one-way economy ticket to the United States. |
If bags are lost or delayed for more than 36 hours, ACIS will pay $50 for emergency purposes. If bags are stolen or lost, up to $500 will be reimbursed by ACIS if a signed police or airline report accompanies the claim. No deductible applies. Up to $100 for loss of photographic or electronic equipment. |
If your trip is delayed 12 or more hours, up to $150 traveling expenses will be reimbursed by ACIS. |
Basic |
Coverage up to $2,500. $200 deductible. |
65 days or more prior to departure: See Refund Policies chart above. Less than 65 days prior to departure: Full refund except for $750 plus the $95 Registration Fee. |
Up to $250 toward the cost of a one-way economy ticket to the USA. |
No coverage is included. |
If your trip is delayed 24 or more hours, up to $150 traveling expenses will be reimbursed by ACIS. |
| The minimum Deposit of $95 does not include the Comprehensive Protection Plan or the Ultimate Protection Plan. A total of $495 ($95 Registration Fee plus $400 in program fees), plus the cost of the Protection Plan must be received in order to activate your plan. | |||||
Program Cancellation and Program Interruption
The cancellation and program interruption policies apply only to persons who cancel due to a listed insured reason. Notification must be given in writing within seven days of an occurrence:
-
If you or a member of your immediate family (spouse, child, parent, grandparent, sibling or legal guardian) are seriously injured or become ill.
-
If an adult participant or either parent/ legal guardian of a student participant is laid-off (which must be documented with the appropriate forms from the Social Security Administration), notification must be made to ACIS within seven days of job termination for this benefit to be in force.
Medical and Other Cancellation and Interruption
AIG pays up to $400 for a covered trip cancellation for the Basic, Comprehensive, and Ultimate Plans. The balance is refunded by ACIS as part of the "Refund Protection Plan," outlined in the Protection Brochure sent to participants upon enrollment.
If, in the event a group leader cancels a scheduled trip because he/she or a member of his/her immediate family (spouse, child, parent, grandparent, sibling or legal guardian) becomes seriously ill or injured and no replacement can be found, requiring all participants assigned to such group leader to cancel their trip, payment will not exceed $4800 in total for all participants assigned to such group leader.
Travel Accident Protection
AIG provides $25,000 coverage for accidental death and lower amounts for other accidents. The maximum aggregate total payable under this policy for all ACIS participants is $1,000,000, and benefits may be reduced if this maximum is exceeded.
Additional Travel Security Waiver— Non U.S. Destination Trips
This waiver covers cases of political instability and is provided by ACIS as part of the Basic Protection Plan. Through this waiver, participants will receive a full refund (less the $95 Registration fee, Ultimate or Comprehensive Protection Plan fee and any visa fees, if applicable) if: 1) The U.S. Department of State states there has been a terrorist attack against U.S. interests and 2) the U.S. Department of State issues an official Travel Warning that Americans should not travel to any country visited on the itinerary and 3) the official Travel Warning is issued or in effect within 90 days prior to departure.
Additional Travel Security Waiver— U.S. Destination Trips
This waiver covers cases of political instability and is provided by ACIS as part of the Basic Protection Plan. Through this waiver, participants on U.S. trips will receive a full refund (less the $95 Registration fee, Comprehensive or Ultimate Protection Plan fee and any visa fees, if applicable) if the U.S. Department of State states there has been a terrorist attack against U.S. interests within 90 days of departure and within 50 miles of a city being visited.
What can I do with an ACIS Travel Credit Voucher?
TRAVEL ON AN ACIS TOUR
If you don’t want to travel right now, why not travel on an ACIS tour sometime next year? Speak to your group leader about your educational tour options. Participation valid through December 31, 2010.
TRAVEL WITH SUMMER ADVANTAGE
The enrichment summer programs are a wonderful opportunity for high school students and recent graduates to immerse themselves in various European cultures, while earning collage credits! For more information go to Summer Advantage's website. Participation valid through summer of 2009.
TRAVEL WITH THE SUMMER INSTITUTE FOR THE GIFTED, AN AIFS PROGRAM
Not ready to go abroad but would like to take part in a summer program? Sign up for an academic camp program for students in grades 1–11, held at five beautiful college campuses in the US. Enjoy 80 academic, arts, and recreational courses as well as free choice recreational activities and special evening programs! For more information go to Gifted Study's website. Participation valid through December 2010.
TRAVEL ON AN AIFS STUDY ABROAD PROGRAM
Are you off to college next year? Take part in AIFS’ Academic Year, semester and summer programs for college students. Choose to study in over twenty different universities in 13 different countries. For more information go to AIFS' Academic Year website. Participation valid through summer of 2010.
ACIS Travel Credit Voucher Information
- The Travel Credit Voucher is fully transferable to another participant.
- The original voucher must accompany the registration form upon enrollment.
- The Travel Credit Voucher cannot be divided among participants and only one Travel Credit Voucher per participant is permitted.
- Participants canceling a program paid for using an ACIS Travel Credit Voucher will be charged a cancellation fee in the amount of their ACIS Travel Credit Voucher, or cancellation fees associated with that program, whichever is higher.
- The Travel Credit Voucher can only be redeemed toward program fees and is not redeemable for cash, nor is it a merchandise credit or gift certificate.
THE SCOPE OF ALL BASIC, COMPREHENSIVE, AND ULTIMATE PROTECTION PROVIDED WILL BE DETERMINED BY THE TERMS OF THE AIG POLICY, WHICH ARE ONLY SUMMARIZED ABOVE. A COPY OF THE "HEALTH AND PROGRAM CANCELLATION/INTERRUPTION COVERAGE" BROCHURE IS SENT TO PARTICIPANTS UPON ENROLLMENT.
